Before the event:
- Preliminary search and analysis
- Location and date selection
- Preparation of the budget and the project costs
- Analysis of the target audience
- Establishing the methods and work processes
- Defining the key roles on the organization process
- Elaborating the action plan for the event
- Organization and preparation of the sponsorship contracts
- Defining the potential sponsors
- Defining the registration taxes
- Fixing the registration taxes payment system
- Elaboration of the event program
- Planning the official gala dinners and special programs
- Organizing the exhibitors’ stands
- Organizing and providing the audio-visual techniques
- Logistics and organization of the speakers lectures and publications
- Organization and design of the print materials
- Defining the payment deadlines for sponsors and taxes
During the event:
- On-site coordination of the team
- Meetings with the hotel personnel on all logistic matters
- Organization of the registration stand and the on-site registration process
- Organization of the on-site payments
After the event:
- Organization of all invoices
- Preparation of detailed report
- Sending of all presentation materials, abstracts and lectures